Executive Document Controller

Document control at Gleeds sits within an Information Management team that is fluent in ISO 19650, BIM delivery, and digital information strategy. This means the successful candidate will work on commissions where document control and information management are genuinely integrated — not siloed — and where their expertise directly informs how projects manage and exchange information.

The variety is real: the BU works across sectors including education, government, defence, and commercial development, with clients ranging from public sector frameworks to major private programmes. No two commissions are the same, and the expectation is that the Senior Document Controller will bring consistency of approach while adapting to the specific needs of each client and programme.

For the right person, this is also an opportunity to shape something — to help define what a Gleeds document control service looks like, and to build a reputation in a field where strong, senior DC professionals are genuinely scarce.

Document Control — Core Delivery

• Establish and manage document control systems, registers, and workflows across multiple concurrent commissions
• Configure and administer Common Data Environments (CDEs) including SharePoint, Aconex, Asite, ACC, Dalux, and 4Projects, ensuring consistent naming conventions, folder structures, and access controls
• Receive, register, distribute, and track all project documentation — drawings, specifications, correspondence, RFIs, submittals, and technical data
• Maintain document status registers, revision histories, and transmittal records in line with project information standards
• Ensure documents are issued and superseded in accordance with agreed workflows, approval sequences, and contractual requirements
• Liaise with client teams, contractors, and consultants to ensure timely submission and receipt of information
• Manage document close-out at project completion, supporting handover of the project information model and record documentation

  BIM & Information Management Integration

• Work alongside Gleeds Information Managers to align document control processes with ISO 19650 information delivery requirements
• Support the development and implementation of project information standards, production methods, and CDE workflows
• Assist with the preparation and review of BIM Execution Plans (BEPs), ensuring document control responsibilities are clearly captured
• Contribute to compliance audits and quality assurance checks, verifying that documentation meets the project's Exchange Information Requirements
• Support the transition of project documentation into Asset Information Models (AIM) at handover

  Service Development

• Contribute to the development of Gleeds' document control service offering — helping to define standards, toolkits, and repeatable processes that can be deployed across the client portfolio
• Identify opportunities to introduce or improve document control services on existing Gleeds accounts
• Maintain and develop bid content, CVs, and case studies relevant to document control services
• Provide guidance and quality assurance to junior team members and client-side document controllers where relevant
• Represent Gleeds' document control capability in client meetings, workshops, and industry forums

  Managing for Performance

• Provide line management support to junior document controllers as the team grows, supporting their development and performance
• Plan and manage workload across concurrent projects, escalating capacity or programme risks to the BU Lead
• Participate in internal quality audits and implement corrective actions
• Contribute to team meetings, CPD sessions, and BU ways of working development

• Opportunities to develop and grow your career
• A contributory pension scheme
• Employee Assistance Programme
• Our Global Travel Scholarship Programme
• Flexible working arrangements

• Experience managing CDE platforms and configuring workflows for multi-party project teams.
• Significant experience in a senior or lead document control role on complex construction, infrastructure, or capital programmes.
•  Proven track record of establishing and managing document control systems from the ground up on major projects.
• Experience working within or alongside BIM / ISO 19650 delivery environments.