About this opportunity
The Site Administrator will provide essential support to the Project Management team throughout the construction, installation and commissioning phases. The role combines site-based administrative support with document management responsibilities, ensuring the smooth day-to-day running of the project and maintaining high standards of record-keeping and communication.
Location: Sines, Portugal. This role requires being on-site during the work week. No rotation or fly-in/fly-out arrangement applies.
Kindly submit your CV in English.
Responsibilities include but are not limited to:
- Delivering high-quality services and ensuring that cost management deliverables meet Customers’ requirements.
- Assisting the Project team with the coordination and delivery.
- Supporting site activities, including progress monitoring, coordination of works and liaison between the client, contractors and the Gleeds team.
- Maintaining accurate and up-to-date project documentation, including drawings, method statements, technical submissions and site records.
- Managing the project document control system, ensuring all records are properly filed, version-controlled and easily accessible.
- Preparing and distributing meeting minutes, action logs and progress reports.
- Tracking and chasing outstanding information, approvals and responses from contractors and suppliers.
- Assisting with the administration of site safety records, permits and inspection reports.
- Supporting the change management process by logging and filing variation requests and related correspondence.
- Ensuring all project documentation is complete and well organised ahead of handover and commissioning stages.
- Advising Directors promptly of any issues that have arisen, or that might arise, on projects; in particular those that might impact on Gleeds professional indemnity (PI) insurance.
As a Gleeds team member, you will have access to:
- Opportunities to develop and grow your career